Boost Productivity with AI-Powered Meeting Insights for Microsoft Teams

Introducing Meeting Insights for Microsoft Teams – a native app that leverages Generative AI to transform the meeting experience – making them more efficient, productive, and insightful.

[Can’t see this video? Click here to watch on Vimeo]

The True Cost Of Meetings

Meetings are not just time-consuming; they are expensive. Since the shift in 2020 to hybrid and remote working, meetings have increased by 70% and this shift has had significant financial implications.

Imagine, 10 of your top fee-earning employees spend 3 hours a day in meetings. They then write up summaries and send actions after the meeting. That’s 36,000 minutes in meetings each month. If each meeting requires 15 minutes to collate notes and send actions, that’s an additional 9000 minutes per month of your top employees’ time spent on admin. If those fee-earners have an hourly rate of £200, that’s a cost to the business of £7,500 per week in admin time. 

Yet, the true cost lies not just in pounds & pence but in the wealth of information exchanged during these meetings – information often lost or overlooked. Even with careful note-taking and meeting recordings, vital details, decisions, action points and questions are often missed.

Imagine how much more effective meetings would be if you could:

• eliminate note-taking altogether (so everyone pays full attention)
• automatically summarise meeting content & action points
• share that knowledge with all participants (plus anyone who wasn’t actually able to attend in person) in just a few minutes

Even better, store all company meetings (recordings, summaries, action points, etc.) in a fully searchable central repository, for ease of access and future reference.

Introducing Meeting Insights for Microsoft Teams

Meeting Insights for Microsoft Teams is an AI-powered meeting intelligence platform that captures, analyses and organises company-wide meetings (and AI-powered insights) and makes them accessible to all employees.

Meeting Insights for Microsoft Teams comes equipped with Mia, an AI Meeting Assistant App for Microsoft Teams. Mia harnesses the power of voice and Generative AI to capture, save, and share pivotal moments from every Teams’ meeting. 

Slashing The True Cost Of Meetings

In our example above, 10 top fee-earning employees were spending 3 hours a day in meetings with each meeting requiring 15 minutes of post-meeting processing.

With Meeting Insights for Microsoft Teams, you can expect post meeting processing time to be slashed by two-thirds – 5 minutes (or less!) instead of 15 minutes. Your business just saved 6,000 minutes of fee-earner time per month – that’s £5,000 per week or £260,000 per annum!

How Does It Work?

The process begins with automatic recording and transcription of meeting audio, capturing not only speech but also synchronising with presentation materials like slides or screen-shares. This ensures a comprehensive record of the meeting, overcoming the limitations of manual note-taking or selective recording.

Key technologies enhancing this process include:

• Natural Language Processing (NLP): Improves accuracy by understanding context, idioms, slang, and jargon used in meetings.
• Speaker Identification: Differentiates and identifies speakers (yes, even those in a conference room sharing a mic!), enhancing transcription accuracy by recognising individual voices.
• Sentiment Analysis: Analyses meeting transcriptions to detect emotions, providing insights into the mood and tone.

AI-Powered Meeting Minutes

Generative AI takes centre stage in automating meeting minutes, sparing participants the distraction of note-taking. This ensures a centralised set of notes & summaries based on collective contributions – automatically shared once the meeting concludes. Reclaim time spent writing up meeting notes and manually emailing them to all participants!

Meeting minutes from Meeting Insights for Microsoft Teams include:

• Meeting summaries
• Questions asked and answered
• Action items
• Speaker-specific summaries
• Decisions made
• Highlights of crucial moments

All this makes for more effective, productive meetings with clear outcomes and action points.

Transform Business Meetings Into Knowledge Assets

While meeting recordings and intelligence are powerful, their impact is maximised when easily accessible. With Meeting Insights for Microsoft Teams, your organisation’s central meeting repository becomes a searchable index of archived recordings, AI-powered meeting minutes, and conversational intelligence—available to everyone in the company, on demand.

Sharable and Consumable Meeting Highlights

Meeting Insights for Microsoft Teams goes beyond mere recording and archiving. It focuses on extracting the right details for the right audience at the right time.

Relevant conversations can be shared through automatic follow-up emails, tagged notifications, subscriptions to keywords, or short video snippets derived from full-length meetings.

Users can then consume these insights and even filter the content based on individual speakers, presentation slides, action items, decisions made, questions asked and answered, and highlights—offering a comprehensive yet quick review of meeting content.

Meeting Insights for Microsoft Teams Key Features

• Microsoft Teams Native App
• Meeting Summaries
• Attendee Questions & Answers
• Action Items
• Decisions Made
• Speaker Tracking
• Timestamped Slides & Content
• Transcript Search
• Video Snippet Creator
• Central App for Organisational Meetings
• Meeting Search
• Public or Private Toggle

Meeting Insights vs Microsoft Teams Premium?

[Can’t see this video? Click here to watch on Vimeo]

Microsoft Teams Premium does provide users with a meeting recap after a meeting but as you can see from the above video there are some clear differences between what Meeting Insights for Microsoft Teams produces and Microsoft Teams Premium.

The most important difference between the two options is the accessibility of information, Microsoft Teams Premium focuses on supporting individuals’ productivity, with meeting recaps stored in the organiser’s Onedrive only. In comparison, Meeting Insights for Microsoft Teams serves as an organisational meeting intelligence platform, capturing, analysing, and organising company-wide meetings and insights for universal accessibility in a central library.

Never Miss A Meeting, Even If You Do!

Meeting Insights for Microsoft Teams stores every idea, customer concern, training session, sales call and meeting summary into easily accessible content in your central library. So, even if you can’t physically attend a meeting, you can still easily access the important information from the meeting insights application.

With Meeting Insights, your team has the power to access, digest and share all the important information shared during a 1-hour call in just 5 minutes. This gives your most in-demand employees (usually the most ‘time-poor’) the option to skip the meeting altogether – and reclaim the time – but not miss out on any of the content.

Transform Business Meetings into Strategic Assets

Meeting Insights for Microsoft Teams is not just a tool; it’s a catalyst for cultural change within your organisation. By centralising meeting content, extracting actionable insights, and fostering easy accessibility, it transforms meetings into searchable strategic assets. Meeting Insights for Microsoft Teams empowers your team to make informed decisions, align with organisational goals, and embrace a transparent and inclusive communication culture.